Minutes of Meetings

We ensure both legal compliance and effective corporate governance.

Figures Please assist business like yours with organising minutes of meetings as part of company secretarial services. Meeting minutes serve as the official record of discussions, decisions, and actions taken during formal meetings such as board or shareholder gatherings.

How we can help with organising minutes of meetings

Preparation: Before the meeting, we can prepare discussion points based on the agenda, including sections for the date, time, location, attendees, and agenda items This ensures consistency and helps capture all required information efficiently.

Accurate Recording: During the meeting, the designated company secretary writes down essential details including:

• Meeting details (date, time, location)
• Names and roles of attendees and absentees
• Agenda items discussed
• Summaries of key discussions (not verbatim, but concise and neutral)
• Decisions made, resolutions passed, and voting outcomes
• Action items, including who is responsible and deadlines
• Any declarations of conflict of interest or abstentions

Review and Approval: After the meeting, the draft minutes are reviewed by another person for clarity and accuracy and to ensure they are clear, objective, and comprehensive. The minutes are then approved by the chairperson and signed off, confirming their authenticity and completeness.

Storage and Accessibility: We ensure that minutes are securely store at your office or another official location. We advise that these are retained for at least ten years, as required by law.

They must be readily accessible for inspection by directors, auditors, or regulators.

Lets talk About Organising Minutes of Your Meetings